Temp Staff and UBC FASmail

Notice: UBC Email Access for Grad Students/Research Assistants


Dear UBC Researchers,


We want to inform the community regarding UBC FASmail access for graduate students/research assistants who are term employees. Upon the end of their term employments, an automatic HR process is triggered which removes access to their UBC FASmail accounts.

This could potentially disrupt ongoing projects or collaborations where these email accounts have been relied upon for communication and/or data sharing.

UBC FASmail should only be used when employees are actively working and should not be used for academic purposes during or after student/research assistant appointments have ended. To address this, there are known alternative solutions tailored to different use cases.

However, while UBC IT/Research Computing will not be able to assist with extending student access to Faculty & Staff services post appointment, we can make recommendations on best practices.


Please review UBC’s policies, guidelines, and best practices for employees who may need to save research documentation onto a shared network before their appointment ends.

If you anticipate being affected by this, or have concerns about FASmail access, please reach out to UBC IT or Research Computing via theĀ Self Service forms. They are here to help facilitate and minimize any disruptions to your research activities.


Thank you for your attention to this matter.


Best regards,

Research Computing
The University of British Columbia | Okanagan Campus | Syilx Okanagan Nation Territory
1138 Alumni Avenue | Kelowna British Columbia | V1V1V7 Canada